Privacy Policy
Your privacy is important to us. This privacy statement explains the personal data we process, how we process it, and for what reasons. This Privacy Policy outlines how Office InfoSystems LLC, (collectively “OIS”, “We”, “we”, “our” or “us”) a registered company in Dubai, UAE collects, uses, maintains, and discloses information collected from users of the Office Infosystems website (“Website”). This policy applies to the Website and all products and services offered by the Company.
This Privacy Notice should be read together with our Terms of Use and any other documents referred to in it.
Information We Collect:
Personal Identification Information:
We may collect personal identification information from users in various ways, including but not limited to, when users visit our site, subscribe to newsletters, fill out a form, and in connection with other activities, services, features, or resources we make available on our website.
Non-personal Identification Information:
We may collect non-personal identification information about users whenever they interact with our website. Non-personal identification information may include the browser name, the type of computer, and technical information about users’ means of connection to our website.
Links to Other Websites or platforms
We do not assume responsibility for the practices employed by external websites or services linked to or from our platforms. This includes the information, content, data collection practices, or privacy policies contained within those websites or services. It is important to note that our Privacy Notice does not extend to third-party websites or services when you navigate from our platforms to another website. Your actions and interactions on any third-party websites or services, including those linked or advertised on our platforms, are governed by the respective rules and policies of those third parties.
Furthermore, by using our platforms, you acknowledge that we are not liable for, nor do we have control over, any third parties you authorize to access your user content. If you choose to grant access to your user content to a third-party website or service (such as Facebook, Instagram, Twitter, etc.), you do so at your own risk.
Please note that this Privacy Notice exclusively pertains to information collected through our platforms and does not cover information obtained through other means, including offline channels or from sources other than our platforms.
How we use collected information?
We do not assume responsibility for the practices employed by external websites or services linked to or from our platforms. This includes the information, content, data collection practices, or privacy policies contained within those websites or services. It is important to note that our Privacy Notice does not extend to third-party websites or services when you navigate from our platforms to another website. Your actions and interactions on any third-party websites or services, including those linked or advertised on our platforms, are governed by the respective rules and policies of those third parties.
Furthermore, by using our platforms, you acknowledge that we are not liable for, nor do we have control over, any third parties you authorize to access your user content. If you choose to grant access to your user content to a third-party website or service (such as Facebook, Instagram, Twitter, etc.), you do so at your own risk.
Please note that this Privacy Notice exclusively pertains to information collected through our platforms and does not cover information obtained through other means, including offline channels or from sources other than our platforms.
How We Use Collected Information?
To Personalize User Experience:
We may utilize aggregated information to gain insights into how our users collectively utilize the services and resources offered on our website.
To Improve Our Website:
We are committed to enhancing our website offerings by leveraging the information and feedback provided by our users.
To Send Periodic Emails:
Should a user choose to opt-in to our mailing list, they will receive emails containing company news, updates, related product or service information, and similar content. If a user wishes to unsubscribe from receiving future emails, they can do so by following the detailed unsubscribe instructions provided at the bottom of each email.
How We Protect Your Information?
We adopt appropriate data collection, storage, and processing practices and security measures to protect against unauthorized access, alteration, disclosure, or destruction of your personal information and data stored on our website.
Sharing Your Personal Information:
We do not sell, trade, or rent users’ personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates, and advertisers.
Changes to This Privacy Policy:
The Company has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect.
Your Acceptance of These Terms:
By using this Website, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our website. Your continued use of the Website following the posting of changes to this policy will be deemed your acceptance of those changes.
Our Privacy Policy was most recently updated on 10th May 2024. We strive to keep our policies current to ensure that we protect the privacy of our users and their data to the best of our ability. For any questions about this Privacy Policy, please contact us at ask@officeinfosystems.com
Mobile Application Privacy Policy
Effective Date:
May 10, 2024
Last Updated:
May 10, 2024
At Office InfoSystems LLC ("OIS", "we", "our", or "us"), your privacy is important to us. This Privacy Policy explains how we collect, use, store, and share your personal information when you use our mobile applications, including NexaOne and NexaVault (collectively referred to as the “App”). Please read this Privacy Policy in conjunction with our [Terms of Use] and any other applicable agreements.
1. Information We Collect
Personal Identification Information
We may collect personal information in various ways, including when users:
- Register or log in to the App
- Subscribe to notifications
- Fill out forms or interact with features
- Use document workflows or approval systems
This may include your name, email address, phone number, and other relevant details.
Non-Personal Identification Information
We may collect non-personal data such as:
- Device type and model
- Operating system and version
- App version
- Technical data about your connection (e.g., network type)
2. Device Features Access
To provide core functionalities, the App may request access to:
- Camera: For scanning documents and capturing images for uploads.
- Biometric Authentication: For secure login using fingerprint or facial recognition.
- Location Services (Geofencing): To enable check-in/check-out features for attendance tracking.
3. How We Use Your Information
We use collected information to:
- Provide and improve App functionality (e.g., document scanning, secure login)
- Personalize user experience and interface
- Facilitate document workflows and approvals
- Send notifications (if opted in)
- Ensure compliance with user requests and app features
Data Security
We implement appropriate security measures to protect your data from unauthorized access, alteration, or disclosure. This includes secure authentication, encrypted storage, and access control mechanisms.
Sharing of Information
We do not sell, trade, or rent your personal information. We may share aggregated, anonymized data with partners for analytics and service improvement.
Third-Party Links and Services
Our App may contain links to third-party websites or services. We are not responsible for their privacy practices. Please review their policies before interacting with them.
Your Consent
By using our App, you consent to this Privacy Policy. Continued use after updates constitutes acceptance of the revised terms.
Updates to This Policy
We may update this Privacy Policy periodically. Changes will be posted on this page with the updated date.
Contact Us
If you have any questions about this Privacy Policy, please contact us at:
ask@officeinfosystems.com